Bid Portal Administrator

Requirements:

• Experience in a similar role within a professional services, consultancy or construction environment
• Excellent communication and interpersonal skills, including the ability to build trusted relationships with stakeholders
• A proactive mindset and confidence following up on actions
• Self-motivation, strong organisation and time management, and attention to detail
• Resilience and the ability to manage challenging and changing priorities in a fast-paced environment
• Ability to work efficiently and meet deadlines with enthusiasm, determination and drive
• Advanced IT skills, including Microsoft Office (Outlook, Word, Excel and PowerPoint) and database or CRM software
• Experience monitoring procurement portals and tender platforms is advantageous
• APMP certification or an equivalent bid management qualification is advantageous
• Proficiency in relevant software and systems, such as CRM, knowledge management and AI tools

Responsibilities:

• Maintain a matrix of key contacts across client-facing sectors, technical disciplines and offices to distribute market intelligence and tender notices
• Maintain and develop a log of CPV codes and keywords aligned with our business interests
• Use our business intelligence tool to monitor public- and private-sector contract opportunities, awards and market spend, including daily searches as required
• Identify, log and communicate appropriate tender opportunities to the right people using relevant codes, keywords and contact information
• Keep client and opportunity information up to date in our tracker database and/or CRM system to support timely decisions, including bid/no-bid decisions
• Follow up with teams to maintain momentum, establish ownership and support timely review and decision-making on every opportunity
• Research market, client and competitor information in response to requests from sector leaders, account managers, technical discipline leaders and framework managers
• Provide day-to-day administrative support to leaders of strategic long-term framework contracts
• Support the rollout, training, day-to-day use and ongoing improvement of our CRM system as a single source of truth
• Produce monthly and quarterly reports on markets, opportunities and bidding performance, including win/loss ratios
• Drive improvements in our bidding and data management approaches to make effective use of information, support collaboration and increase efficiency

Technologies:

• AI
• Business Intelligence
• CRM
• Excel
• Support
• Matrix

More

We are Ridge, a growing built environment consultancy helping clients create better, more sustainable places to live, learn, work and play. We are committed to outstanding service and to providing our people with the support, opportunities and environment they need to thrive. This new Bid Portal Administrator role joins our growing team of win professionals, working closely with technical colleagues across the business to support growth and the continued professionalisation of our work-winning approach. The role serves as a central hub across the UK, reports to our Director of Pursuits and works within a wider community of bid managers, coordinators and writers who share best practice and drive improvement. The successful candidate may be based at any of our UK locations and would typically be expected to work in the office at least three days each week.

last updated 43 week of 2026