Business Center Specialist

Requirements:

• High school diploma or equivalent; college-level coursework or business school is preferred.
• At least two years of experience with Microsoft Word applications.
• Excel and PowerPoint experience is preferred; knowledge of Mandarin, French, and/or German is a plus.
• Strong typing skills (80 words per minute), document formatting, proofreading, and attention to detail.
• Excellent knowledge and use of Microsoft Office; ability to decipher varied handwriting styles.
• Ability to concentrate on lengthy documents, produce accurate work, meet deadlines, and follow specific, detailed instructions independently.
• Selected candidates must complete online clerical tests in Microsoft Word, Microsoft Excel, and typing.
• Ability to sit or stand for extended periods, use a computer for prolonged periods, communicate effectively, and work extended hours or firm holidays as needed.

Responsibilities:

• Create and format documents from handwritten or marked-up material, PDFs, and audio, including memos, letters, charts, check requests, legal documents, agreements, deeds, leases, and benefit plans.
• Create and format Excel spreadsheets, PowerPoint presentations, Tables of Authorities, and Tables of Contents; revise existing documents and presentations.
• Enter timekeeper time into the accounting system as requested.
• Receive and distribute electronic faxes; enter, edit, sort, and report database information.
• Scan and save documents to Digital File, and work with Adobe Acrobat and other file formats, including TIF, GIF, and JPG.
• Update contact lists and create electronic books and manuals using Adobe Acrobat.
• Transcribe digital dictation using various applications.

Technologies:

• Excel
• Support

More

We are Reed Smith, and our Business Center is a 24/7 document production department supporting offices across the firm with administrative and document services. This remote, non-exempt position has no supervisory responsibilities and uses a personal computer and standard office equipment. The role may require additional hours, including firm holidays, to meet business needs. Available shifts are Sunday–Thursday, 9:00 p.m.–5:30 a.m. ET, or Tuesday–Saturday, 7:00 p.m.–3:30 a.m. ET. The anticipated hourly pay range is $19.71–$29.67, with estimated annual compensation of $41,000–$58,000 based on expected hours; actual pay depends on factors such as location and experience. Reed Smith offers a comprehensive benefits package, including retirement savings, medical, dental and vision coverage, disability and insurance options, paid leave, tuition assistance, wellness and family support programs, and paid time off for eligible employees. We provide a business-casual work environment and are an equal opportunity employer committed to integrity, excellence, teamwork and respect, innovation, and impact. We provide reasonable accommodations in accordance with applicable law.

last updated 43 week of 2026